JOB SUMMARY:

To provide the full range of operations and administrative support to the TTCSI. The Office Manager is responsible for administrative activities, membership and stakeholder engagements along with responsibility for implementing a comprehensive range of activities that strengthens the work of the TTCSI.

KEY DUTIES AND RESPONSIBILITIES:

  1. Responsible for all administrative duties of the TTCSI
  2. Provides operational support to the Chief Executive Officer
  3. Accounting and financial support to the TTCSI’s accountant which entails the preparation of financial statements and reports; data entry, bank reconciliations, Statutory deductions; and monitoring of receivables and payables and related Accounting duties
  4. Strategic engagement with stakeholders and members of the TTCSI by providing relevant information and support as required
  5. Provide guidance and information to potential members, including those in a “formation” stage
  6. Circulate via email and social media platforms, the TTCSI’s newsletters, bulletins, invitations, etc to the membership
  7. Contributes to the development of revenue generating events and activities
  8. Manage the logistical arrangements for events
  9. Attend meetings and networking events for an on behalf of the TTCSI
  10. Build and maintain working relationships and alliances with national, regional and international stakeholders

QUALIFICATIONS AND EXPERIENCE:

Associate degree in business administration, communications, or a related field. The professional must have the capacity to manage the administrative and operations of a small business. Microsoft Office suite, including Peachtree accounting software, and strong oral and written communication skills. A level of flexibility will be an asset and the candidate must possess a minimum accounting qualification of ACCA Level II or equivalent and at least 5 years’ experience in a similar position.

REQUIRED SKILLS AND CORE COMPETENCIES:

  • Proven administrative and organizational skills with a problem-solving attitude
  • Good interpersonal skills including coordination and effective working relations with stakeholders
  • Attention to detail
  • Ability to fully integrate a broad range of communications/ engagement initiatives
  • Strong project management skills, driven by a commitment to quality, results, fiscal responsibility and efficiency
  • Planning and time management skills and ability to work under pressure and meet tight deadlines.
  • Excellent written and verbal communication skills
  • Ability to coordinate the efforts of multiple parties and to work with teams
  • Ability to build strategic and productive relationships with national, regional and international stakeholders
  • Willingness to get the job done
  • Proficiency in the use of Microsoft Office suite of applications, including MS Access and Project Management